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8TWELVE MORTGAGE PRIVACY POLICY


8Twelve Mortgage Corp. (“8Twelve”) helps customers find the most suitable mortgage, loan or credit facility, and/or other related products and services like insurance that we may offer.

THINKING OF A MORTGAGE REFINANCE OR A NEW HOME MORTGAGE?

At 8Twelve, we know that the protection of your privacy is important to you. For this reason, we have taken steps to ensure that any personal information that you provide to 8Twelve is protected by a range of robust business procedures and rigorous security safeguards to ensure that your information is kept confidential and used only for the purposes detailed in this Privacy Policy. This Privacy Policy is intended to establish responsible and transparent practices for the management of personal information and to satisfy the requirements of rules established by the Personal Information Protection and Electronic Documents Act (PIPEDA), and similar provincial laws from Quebec, Alberta and B.C.


APPLICATION AND SCOPE

This Privacy Policy generally applies to any personal information (as defined below in the section entitled Definition of Personal Information) collected or generated by 8Twelve, its brokers or anyone acting as an agent on our behalf (“Authorized Agent”), from or about its customers and other individuals which whom it deals, which may include potential customers as well as any other additional person named on an account, in any form. At any time that you do business with 8Twelve, participate in a contest or promotion run by 8Twelve, a 8Twelve broker or with an Authorized Agent, or interact with us in any manner, you are protected by the rights and safeguards contained in this Privacy Policy and you explicitly agree to its terms.


This Privacy Policy also governs personal information collected about 8Twelve’s website users and explains how we use and disclose personal information that we collect from users who visit our website and otherwise interact with us through www.8twelve.mortgage (“website”). It also explains how we use cookies and similar technologies.


DEFINITION OF PERSONAL INFORMATION

When used in this Privacy Policy, personal information means “any information about an identifiable individual”. This may include, for example, your name, contact information, email address, information relating to your account with us, including your identity and the mortgage you take out, as well as your credit and banking information, billing records and any complaints documented in a file. It may also include other types of more technical information when you interact with us through our website, when this information can identify you as an individual. Personal information that is aggregated and cannot be associated with an identifiable individual is not considered to be personal information.


COLLECTION AND USE OF PERSONAL INFORMATION

We collect most of our information about you directly from you, with your consent.


We usually collect your name, address, phone number(s), email address, occupation, employer’s name, birth date, annual income, net worth, assets, liabilities, credit history, investment objectives, banking information, as well as other account and payment information, including information pertaining to your use of our products and services when you register to 8Twelve services. We may also collect other information such as your social insurance number, driver’s license or passport number, when required and/or authorized by law, for instance to fulfill regulatory and other governmental obligations and to distinguish you from other clients with similar names.


We may also obtain information about you from third parties, with your consent. For example, for credit evaluation purposes, we may need to determine your creditworthiness through contact with an independent credit reporting agency or another source, which may include account information. 8Twelve uses this information to help determine the product or service that is suitable to your mortgage needs. We may also collect personal information from other third parties, such as your spouse, if you are applying for certain products and services, and information about beneficial owners, intermediaries and other parties.


8Twelve generally collects personal information from or about its customers and other individuals with whom it deals for the following purposes:


  • to confirm and/or authenticate customers’ identity, to determine customers’ eligibility for 8Twelve’s products and services and as necessary, to establish or verify the credit of customers that use, or intend to use, one or more of the products or services offered by 8Twelve;
  • to process customers’ applications or requests, to provide the products or services that it offers, or receive the products or services that it requests, and ensure that all related transactions are supported and implemented;
  • to monitor, review and improve customer service, manage its business, establish, develop and preserve its business relationship respectively with its customers and other individuals with whom it deals;
  • to create, establish and administer customers’ mortgage financing or accounts and to respond to customer or supplier inquiries; for internal training and quality assurance purposes, to meet legal and regulatory requirements and to allow 8Twelve to meet contractual requirements relating to the products and services provided to customers;
  • to understand and assess the interests, wants and changing needs of customers with a view to improving its products and services and developing new ones, and;
  • to provide personalized products and services as well as product recommendations to customers; and
  • subject to our customers’ Right to Withdraw Consent, to conduct surveys on the quality of our products, services or customer service or to provide our customers with offers for additional products and services that we feel may be of interest to our customers or that we believe meet our customers’ changing needs.

If you have applied for employment with 8Twelve, the personal information submitted with your job application will be used for recruitment and other customary human resources purposes. For example, we may send you information about new job opportunities within 8Twelve as well as other career development resources.


Unless required or authorized by law, 8Twelve will not collect or use personal information for any other or new purpose without obtaining further consent. For details on the type of information that we collect via our website and on how we use and share this information, please refer to the Website section of this Privacy Policy.


8Twelve offers you the opportunity to use simulators. These simulators are designed to collect information about you or your financial situation. The details are then used to establish your type of profile with a view to helping you choose the most suitable product for your particular needs.


YOUR CONSENT

8Twelve obtains consent from the individuals concerned for the collection, use or disclosure of personal information through various means. The most common method we use to obtain a customer’s consent is by way of the customer’s consent as confirmed by consent forms. Where practicable, we may also obtain a customer’s consent through electronic communications or other written documentation.


In general, by requesting 8Twelve products and services and/or submitting information to us in connection with using 8Twelve products and services, you are providing your consent to the collection, use and disclosure of personal information as set out in this Privacy Policy and in the 8Twelve contractual documents. Moreover, by visiting, interacting with and/or using our websites, you agree to benefit from, be bound by, the terms and conditions of this Privacy Policy.


In certain circumstances, personal information may be collected, used or disclosed without consent. These exceptional circumstances may include:


  • when information is being collected, used or shared for the detection, prevention of or remediation to, the breach of an agreement, fraud or other illegal activity, and the collection of consent might defeat the purpose of collecting the information;
  • to collect a debt;
  • and to comply with a subpoena, warrant or other court order, or as may be otherwise required or authorized by law or by any regulatory bodies having jurisdiction.

For more information on how 8Twelve may share your personal information, please refer to section Sharing of Personal Information of this Privacy Policy.


RIGHT TO WITHDRAW CONSENT

Consent may be withdrawn at any time, subject to legal or contractual restrictions and reasonable notice. Depending on the circumstances, however, any withdrawal or amendment to your consent may prevent us from providing you, or continuing to provide you, with 8Twelve’s products and services or information that may be of value to you. You may also withdraw your consent as follows:


Mail marketing, Telephone marketing and Quality control communications. You may decide that you prefer 8Twelve and/or entities from 8Twelve Mortgage and/or Authorized Agents not to use your personal information to promote new and/or additional products and/or services which may be of interest to you and refuse that we contact you by mail or telephone for marketing purposes or by email or telephone for quality control purposes. If this is the case, you may advise us by contacting customer service or contacting us using the information detailed in the How to Contact Us section below.Commercial Electronic Communications. You can always limit the communications that 8Twelve, entities from the 8Twelve Mortgage or Authorized Agents send to you. To opt-out of commercial emails, simply click the link labelled “unsubscribe” or “opt-out” at the bottom of any commercial electronic communication we send you. Please note that even if you opt-out of promotional communications, we may still need to contact you with information about your account.


For information on how you can limit the type of information that we collect, use or share about you when you visit and/or use our website, please refer to the Website section of this Privacy Policy.


SHARING OF PERSONAL INFORMATION

Your information may be made available by 8Twelve within 8Twelve Mortgage and to Authorized Agents or service providers to fulfill the purposes for which it has been collected or as set forth in this Privacy Policy. 8Twelve will not sell, rent or trade your personal information to any third party. However, we may share your personal information when authorized by law or as follows:


Financial institutions and Credit. We may share your personal information with financial institutions in connection with the administration and management of the products and services that you have requested, as well as convey your credit file to credit reporting and assessment agencies, insurers or other lenders, as applicable.


Financial institutions and Credit. Service Providers and Authorized Agents. We do not directly provide all of our products and services. For example, in some cases we rely on assessment agencies, real estate appraisers, financial institutions, insurance agents or brokers, public registers, employers, credit reporting and collection agencies, professionals, our subsidiaries and affiliated companies, as well as other third parties to provide you with the products and services.


We may therefore disclose information about you to such providers or agents in order for us to provide you with the requested products and services. We provide them with information which is necessary in order for them to provide the services required. They are prohibited from using the information for purposes other than to facilitate and carry out the services they have been engaged to provide. These service providers and agents are not permitted to disclose this information to others. Affiliated entities.


WE MAY SHARE YOUR INFORMATION WITH THIRD PARTY SERVICE PROVIDERS.akb

We may also share your personal information with other third parties to provide the Services you choose, including consumer reporting agencies (e.g., TransUnion), financial institutions, insurers and other financial services providers. We also may share your personal information with third parties that process payments on our behalf.


We may have to share your personal information in special circumstances. This would include situations when sharing is required by law or we believe sharing will protect the safety, property or rights of 8Twelve, our customers, or others. For example, we may share your information in response to a legal request (such as a subpoena, search warrant, or court order) if we believe, in good faith, that we are required to do so by law.


We may also share your information in connection with a sale, merger, bankruptcy, sale of assets or reorganization of our company. In such a case, we may share information with potential purchasers, successors and their advisors. This information could also be shared or transferred in the unlikely event that we are the subject of a bankruptcy or insolvency proceeding.


TRANSFERS OF PERSONAL INFORMATION OUTSIDE OF CANADA

Some third party service providers may be located outside of Canada. In order to use these third-party service providers, we may transfer your personal information outside of Canada. When we do that, your personal information may be subject to foreign laws and potential access by law enforcement or other governmental agencies in those countries.


We may share your personal information to entities from 8Twelve Mortgage for legal and regulatory purposes, to perform analytics, to offer you a suitable range of products and services and to better manage your relationship with us. As permitted or required by law. 8Twelve may disclose information when compelled in response to a law, regulation, court order, subpoena, valid demand, search warrant, government investigation or other legally valid request or enquiry.


We may also disclose information to our accountants, auditors, agents and lawyers in connection with the enforcement or protection of our legal rights. We also reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful or to law enforcement and emergency services providers, in an emergency or where required or permitted by law.


We may release certain personal information when we have reasonable grounds to believe that such release is reasonably necessary to protect the rights, property and safety of others and ourselves, in accordance with or as authorized by law. Business transaction.


We may disclose personal information to a third party in connection with a sale or transfer of business or assets, an amalgamation, re-organization or financing of parts of our business. However, in the event the transaction is completed, your personal information will remain protected by applicable privacy laws. In the event the transaction is not completed, we will require the other party not to use or disclose your personal information in any manner whatsoever and to completely delete such information.


We may also disclose our customers’ personal information to an individual who, in the reasonable judgement of 8Twelve, is acting on behalf of the individual in question, such as through a power of attorney.


For information on how you can limit the type of information that we collect, use or share about you when you visit and/or use our website, please refer to the Website section of this Privacy Policy.


BUSINESS ANALYTICS

We may share aggregated customers and/or website users’ information with our partners or entities within 8Twelve Mortgage. This information does not allow identifying individual customers nor users, and is only used to provide our partners a better understanding of the general profile of customers of our products and/or services and users of our website, trends in the industry, or similar type of information. We do not link aggregate user data with personal information.


WEBSITE PRIVACY

8Twelve generally collects and uses personal information from or about its website visitors and users as follows:


  • Information you provide. In many cases, we collect personal information directly from you when you visit or use our website. For instance, we may collect the following type of information
  • Inquiries. We may collect your name, contact information, e-mail address and any information you provide us when you make an inquiry or contact us through our website. We will only use this information to provide you with the information requested or to contact you in order to answer your questions and/or requests. Registration. In order to receive electronic communications, you must first complete a registration form and provide your contact information (such as name and email address). If you wish to subscribe to our electronic communications, we will use your name and email address to send communications to you. We will always provide you a way to unsubscribe. For more information on how to unsubscribe, please refer to the section Right to Withdraw Consent of this Privacy Policy.
  • Application Forms. We may collect your name, contact information, e-mail address and any other information provided to us when you complete one of our online requests for mortgage request, request for other product or service or application, online pre-qualification, refinancing and/or renewal application forms available on our website. We will only use this information to process and answer your request or to manage our everyday business needs in connection with such request. If you file an application on our website, we require that you provide certain personal information, including your name, address, phone number, email, and current employment information. This information is necessary to process your application and to contact you. We do not require your social insurance number to accept an online application; however you may choose to provide that information via the online application to expedite the servicing of your application.
  • Satisfaction Survey. When you visit our website, you may, from time to time, be invited to participate to a satisfaction survey. In such case and if you decide to participate to our survey, we may collect [your postal code], email address and other information deemed important to complete such survey. We use this information to measure our overall service levels and as resource to gather information regarding concerns our customers may have. You may be contacted if we feel the comments you express warrant further investigation. When we use a third party service provider to conduct these surveys or contests, that service provider is prohibited from using personal information for any secondary reasons. We will not share the personal information you provide through a survey with other third parties unless we give you prior notice and choice.
  • Technical information. When you visit our website, we may collect, using electronic means such as cookies, technical information. This information may include information about your visit to our website, including the IP address of your computer and which browser you used to view our website, your operating system, resolution of screen, location, language settings in browsers, the site you came from, keywords searched (if arriving from a search engine), the number of page views, information you entered, advertisements you have seen, etc. This data is used to determine the user’s approximate geographic location, to measure and improve the effectiveness of our website or enhance the experience for our customers. For instance, it may be used to ensure that the products advertised on our website are available in your area or that we are not showing you the same ads repeatedly. We treat this information as personal information when it is associated with your account or contact information. For instance, we may collect and use the following type of information when you visit and/or interact with us on our websites:
  • Google Analytics: We use Google Analytics which allows us to see information on user website activities including, but not limited to, page views, source and time spent on our website. This information is depersonalized and is displayed as numbers, meaning that it cannot be tracked back to individuals. You may opt-out of our use of Google Analytics by visiting the Google Analytics opt-out page. Google AdWords: We use Google AdWords Remarketing to advertise 8Twelve across the Internet and to advertise on third party websites (including Google) to previous visitors to our websites. AdWords remarketing will display ads to you based on what parts of the 8Twelve website you have viewed by placing a cookie on your web browser. It could mean that we advertise to previous visitors who haven’t completed a task on our site or this could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. This cookie does not in any way identify you or give access to your computer or mobile device. The cookie is only used to indicate to other websites that you have visited a particular page on our website, so that they may show you ads relating to that page. If you do not wish to participate in our Google AdWords Remarketing, you can opt out by visiting Google’s Ads Preferences Manager.
  • Third Party Advertising: We may use third-party advertising companies to collect data and/or serve ads when you visit our website. These companies may use information about your visits to our website and other websites in order to provide advertisements about goods and services of interest to you, at all times, in compliance with applicable privacy laws. These companies may also use other types of technologies to recognize your computer or device and/or to collect and record information about your web surfing activity including your activities on or off this website. Please keep in mind that your web browser may not permit you to block the use of these non-cookie technologies, and those browser settings that block cookies may have no effect on such techniques. You can also generally opt-out of receiving personalized ads from third-party advertisers and ad networks who are members of the Digital Advertising Alliance of Canada. Please visit the DAAC opt-out page for more information, including if you would like more information about this practice and to know your choices about not having this information used by these companies at : http://youradchoices.ca/.
  • Your Choice with Cookies. You can block the use of cookies by activating the settings in your browser, except for some of the cookies used for third-party advertising, as detailed above under the section Third Party Advertising. The “Help” feature on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. If you choose to withhold consent, or subsequently block cookies, you may not be able to access all or part of the content of our website. Additionally, you can disable or delete similar data used by browser add-ons, by changing the add-on’s settings or visiting the website of its manufacturer.
  • Privacy Policies of Third Parties. This Privacy Policy only addresses the use and disclosure of information by 8Twelve. Other websites that may be accessible through 8Twelve websites have their own privacy policies and data collection, use and disclosure practices. We encourage you to familiarize yourself with the privacy statements provided by all third parties prior to providing them with information or taking advantage of an offer or promotion.

MOBILE APP DATA COLLECTION

In the event that you download and/or use any of our applications, we may require and collect directly from your information necessary to authenticate you. We may also record your IP geolocation, allowing us to block access when the user is outside of Canada. When you register on certain apps, you may be required to agree that we may periodically send you notifications regarding your property evaluation, credit score, or general information by electronic messaging. If you no longer want to receive notifications, you can unsubscribe anytime.


Information Collected while Using the Application

While using Our Application, in order to provide features of Our Application, We may collect, with Your prior permission:


  • Information regarding your location
  • Information from your Device’s phone book (contacts list)
  • Pictures and other information from your Device’s camera and photo library We use this information to provide features of Our Service, to improve and customize Our Service. The information may be uploaded to the Company’s servers and/or a Service Provider’s server, or it may be simply stored on Your device. You can enable or disable access to this information at any time through Your Device settings.

QUALITY AND ACCESS RIGHTS

8Twelve strives to ensure that customers’ personal information is as accurate, complete, and up-to-date as is necessary for the purposes for which it is used. 8Twelve provides customer access to their personal information. Customers may correct or amend any inaccuracies in their personal information by contacting us using the contract information detailed in the section How to Contact Us of this Privacy Policy. 8Twelve has the right to refuse a request for access to personal information if the information is protected by legal privilege, granting access would reveal confidential commercial information, the information was collected for purposes related to the detection and prevention of fraud, the information was generated in the course of a formal dispute resolution process, the information would likely reveal personal information about another individual, the request is vexation or frivolous or any other reason, as authorized under applicable laws.


PERSONAL INFORMATION OUTSIDE OF CANADA

In some cases, personal information that we manage may be transferred, processed and stored outside Canada and, therefore, may be available to government authorities under lawful orders and laws applicable there.


SECURITY OF PERSONAL INFORMATION

We will use reasonable security measures to protect your personal information against unauthorized access. 8Twelve has implemented security measures that contain administrative, technical and physical controls that are designed to safeguard your personal information. No method of transmission over the internet, or method of electronic storage, is 100% secure, however.


RETENTION

Personal information will be retained only as long as necessary for the fulfilment of the purposes for which it was collected and for which consent was received or to satisfy legal requirements.


HOW TO CONTACT US

If you have questions, concerns or complaints regarding this Privacy Policy or the personal information that 8Twelve has about you, or to withdraw consent (when applicable), please contact:


8Twelve Mortgage Corp. 211-45 Sheppard Avenue East, Toronto, Ontario, Canada M2N 5W9 By phone: 905-554-4332 or 1-877-812-8128 By fax: 1-877-812-8128 By e-mail: compliance@8twelve.mortgage


CHANGE OF PRIVACY POLICY

8Twelve will review and update its policies and procedures as required to keep current with rules and regulations, new technologies, standards and customer concerns. Our Privacy Policy may therefore change from time to time. We will post any privacy policy changes on our website and, if the changes are material, we will provide a more prominent notice. This Privacy Policy was last updated on December 2022.


Please note that both the English and French versions of our Privacy Policy have equal legal value.